BONDI BEACH PUBLIC SCHOOL P&C MEETING – MINUTES
Tuesday 9 February 2010
BBPS Staff Room
7:10pm meeting called to order
a) WELCOME AND INTRODUCTIONS: All attendees introduced themselves and indicated which classes they had children in.
IN ATTENDANCE: Fiona Barron, Louise Bell, Gabriel Berry, Debra Contos,
Suzie Forell, Anne-Marie Green, Steve Hall, Maria Hardy, Linda Henson, Merran Hughes, Jo Lia, Anne-Marie Mackintosh, Brenda Miley, Leisa Millin, Scott Milson, Effie Mitchell, Phil Moore, Heather Priest, Felicity Simpson, Carissa Stuart, Jimi Symeonides, Diane Temple, Ben Viney, Susan Woodland, Michael Woolley
b) APOLOGIES: Di Smith
c) RECEIPT AND ADOPTION OF PREVIOUS MINUTES: Held over till next meeting.
d) MATTERS ARISING FROM PREVIOUS MEETING: Nil.
e) REPORTS:
Treasurer:
The account balances are as follows:
- Canteen $9,619
- Main $15,848
- Uniform $29,640 ($3.5k in supplier invoices)
Linda Henson is planning to vacate the Treasurer role. The role would suit someone with accounting or bookkeeping experience who can spare about two hours a week.
President: The canteen will be offering online ordering pending the purchase of a new desktop PC and a label printer with affordable label stock.
At the final meeting of 2009, the P&C agreed to provide $15k to the school to purchase reading resources for K-6 and home readers for K-2.
Principal: Maria Hardy extended thanks to all those parents and carers who get involved in school events.
All children have been placed in their classes for the year. The classes are determined according to academic ability and gender balance, with an effort made to have each child with at least one nominated friend. Classes all have a range of abilities.
The size of Kindergarten classes was increased to avoid having composite classes throughout.
A barbeque to welcome new families to be held on Friday 19 February.
Building Activity
Phil Moore, an architect and parent who has been assisting the Principal with building activities, gave an update on the hall.
The hall is from a blue print provided by the Government. The size is determined by the number of pupils. The doors open to a covered learning area (COLA) where additional people can be housed for speech days etc. It is a stand-alone facility with toilets and storage for chairs, PE equipment and PA system. The hall comes with a PA system, mixer and speakers.
BBPS swapped the stage for a sprung hall. Phil had hoped to have windows included to provide additional light and ventilation.
Building work is six weeks ahead of schedule.
The hall will be available to the Sunday Markets organisers and community users.
Landscaping and “organic” play equipment is planned for the space between the school and the hall.
Committees:
Fundraising/Grants: In 2008, the P&C raised $60k that went towards the purchase of computers, bike racks and books for the school.
In 2009, they raised $36k from Sizzles, Mother’s and Father’s Day stalls, City2Surf parking and Children’s Artwork Calendar and Card sales etc.
Brenda Miley gave an overview of fundraising activities planned for 2010 including Mother’s and Father’s Day stalls, possible Kids Disco and Trivia Night (held in alternate years).
Previous Trivia Nights have brought in substantial funds but many volunteers are needed to organise a successful event. Leisa Millin volunteered to be involved.
Teachers and students have compiled a Wish List that they are in the process of prioritising. The P&C to nominate items from the prioritised list to fix their fundraising goals.
Sizzle: Scott Milson reported that by agreement with Sunday Markets management, the school is the only food vendor permitted. Sizzles are divided amongst the P&C (4-5 per year), BBPS classes (1 each), Band and Library, and community groups. Each Sizzle nets up to $2k ($2.5k on a big day).
The first P&C Sizzle will be held on Sunday 28 February. Parents and carers agreed that volunteering on the Sizzle is an easy and enjoyable experience.
Uniforms: Deb Contos is the most recent volunteer in the Uniform Shop. She reported that the shop, which is open before school on Tuesday and Thursday, has been extremely busy.
Additional volunteers are being sought to replace some “retiring” volunteers.
f) CORREPSONDENCE:
Letter received from the P&C Federation offering low-cost insurance to schools. The cost of $4.85 per child is only available if the entire student body is insured.
Details to be reviewed and discussed at the March meeting.
g) GENERAL BUSINESS:
Voluntary Contribution: The P&C sets the amount that families are asked to provide to the school to help cover the cost of classroom resources and specialist teachers.
Various options were discussed for ensuring the school has adequate funds. The meeting unanimously agreed to set the voluntary contribution for 2010 at $100 per child and $150 per family.
A letter will be sent to families, in the style of a charity direct-mail piece, explaining what the voluntary contribution provides, eg pens, books, paper. There will also be an option to give more. Merryn Hughes and Anne-Marie Mackintosh offered to write the letter.
Some schools charge for any non-core classes such as Dance and Music.
City2Surf Parking: Previously the school offered City2Surf coach parking, however, the building of the hall has restricted access. The school will no longer provide coach parking but will accept mini buses (up to 24 seaters) small vans and cars subject to available space.
Alcohol and glass bottles will be prohibited.
GENERAL BUSINESS
CLOSE OF MEETING
8.15pm
NEXT MEETING
9 March 2010
